Your reps only talk to people who can buy
Every campaign lead gets a WhatsApp reply within seconds, even at 11pm. The agent knows the project, answers price questions from your price list, finds out what the buyer needs and what they can spend, and spots who actually intends to buy. Your reps get a list of who to call now, with a full summary.
- Meta Lead Ads and landing pages
- WhatsApp reply within seconds
- Prices from your price list
- Reminders and visits in the calendar
Palm Park · Sales office
Instant reply
- Interested in the project · 4 rooms
- Hi Yael, thanks for your interest in Palm Park 🙂 What matters most to you in your next home?10:48pm
- 4 rooms, high floor. How much is it?10:48pm
- 4-room apartments start at ₪2.45M on the current price list. I've sent you the Type C floor plan. Is this your first home?10:48pm
Hot lead · worth a call
Yael Levi
- 4 rooms · Type C
- Budget up to ₪2.6M · equity about ₪700K
- Asked about price · wants to visit
Today vs. tomorrow
Where a project's leads get lost
The lead goes cold before anyone calls
Today
Hundreds to thousands of forms a month per project. The sales office calls back hours later or the next day, and by then the buyer has spoken to another developer.
With Zapidly
Every lead gets a personal WhatsApp message within seconds of submitting the form, evenings and weekends included.
Reps dial leads that were never going to buy
Today
Half the calls end in "just looking", a budget that doesn't fit or no equity. Your best reps spend their time sorting.
With Zapidly
On WhatsApp, the agent finds out what the buyer needs, their budget, equity and pre-approval, and identifies buying intent. Reps get a list of who to call now, and why.
No answer on which campaign brings buyers
Today
You see cost per lead, not which campaign the visits and contracts came from. Budget keeps flowing to whatever brings clicks.
With Zapidly
Every lead is written to the CRM with its campaign, qualification result and visit. You see which campaign brings visits, not just forms.
Buyers ask the same questions over and over
Today
When is move-in, how is construction going, when is the next payment, how do we book handover. The same questions, every day, from every buyer.
With Zapidly
The agent answers from construction updates and the payment schedule, sends payment reminders and books handover meetings. Only what needs a person reaches the office.
The flow
One lead, from form to keys
This is how a campaign lead moves through the system. Click a step to see what moves, what's written to the CRM and who does what.
01 / 08
System
New lead · Palm Park · 4 rooms · campaign "Upsizers, central"
Sample lead
Yael Levi · Facebook campaign · 4 rooms
Rooms
Not asked
Budget
Not asked
Equity
Not asked
Pre-approval
Not asked
Purpose
Not asked
Buying intent
Not asked
What the sales office gets
A work queue sorted by who will actually buy
Reps start the day with a ranked list, not a pile of forms. Sample data.
Every lead is rated by buying intent and your rules. Reps see who to call now and why; the rest stay in automatic reminders.
| Lead | Looking for | Budget · equity | Rating | Why now |
|---|---|---|---|---|
| Yael Levi | 4 rooms · Type C | ₪2.6M · ₪700K | Call now | Asked about price, wants to visit |
| Avraham family | 5 rooms · penthouse | ₪4.1M · approved | Call now | Asked to talk to a rep |
| Ron Gabay | 3 rooms | ₪1.9M · ₪450K | Warm | Waiting for pre-approval |
| Dana Sharabi | 4 rooms · investment | Unknown · ₪300K | Not now | Automatic reminder next week |
| Michael Tal | Unknown | No reply | In reminders | Second reminder sent |
Add-on
Want phone calls too? Add a voice agent
WhatsApp is the base. If you want, add a voice agent that answers calls to the project line and calls leads who gave consent. Same knowledge, same rules, same summary for the rep.
Inbound calls
A buyer calls the project line in the evening, or while every rep is on a call? The agent answers, qualifies and passes a summary.
Outbound calls to leads who agreed
A lead who ticked call consent on the form gets a call within a minute. No answer? It continues on WhatsApp.
Rules for outbound calls
- Only with recorded consent to be called
- Checked against the Do Not Call registry before dialing
- Introduces itself as a digital assistant at the start
- "Don't call me" stops calls immediately and is written to the CRM
Your legal counsel approves the consent wording on your forms.
Outbound call · voice add-on
Yael Levi · Palm Park
- Hi Yael, this is the digital assistant for Palm Park. You asked about a 4-room apartment, do you have a minute?
- Yes, I was just looking at it
Clear boundaries
The agent sells the project. The promises stay with you
In new-build sales, any sentence can turn into a commitment. So we set in advance what the agent says, and what it always hands to a rep.
What the agent does
- Replies to every lead on WhatsApp within seconds
- Answers price questions from the price list you approved
- Finds out needs, budget and equity, and identifies buying intent
- Tells reps who to call and why, with a summary
- Books visits and sends reminders
- Sends payment reminders and points to the financing bank's voucher book
What it doesn't do
- Doesn't give discounts or negotiate price
- Doesn't commit to a move-in date beyond the contract
- Doesn't give mortgage, tax or legal advice
- Doesn't take payments or send bank account details
- Doesn't keep messaging anyone who asked to stop
Channel, records and transparency
Official WhatsApp Business
We work through Meta's official channel, on the company's number. Not a rep's phone, not a personal app.
Approved answers only
Prices, specs and schedules only from what you approved. Anything else goes to a rep.
Transparent with the buyer
The agent introduces itself as a digital assistant, and the buyer can ask for a person at any moment.
Everything in your CRM
Every message, document sent and visit is written to the lead. Nothing lives only with us.
The value for your company
Less sorting, more sales-office visits
Reps meet buyers
Reps call the leads the agent marked hot, summary in hand, instead of dialing through lists.
No lead waits overnight
The lead hears back while still interested, before leaving details with the next developer.
Know what works
See which campaign brings visits and contracts, and move budget by that instead of cost per lead.
Quiet after signing
Questions on construction, payments and handover get answered right away; the office handles only what needs a person.
Works alongside your CRM, BMBY, Salesforce or monday, and doesn't replace it. Leads, summaries and visits are written into it.
Getting started
Start with one project
- 1
Map the project
With your sales manager we define unit types, what a hot lead means for you, and when a lead goes to a rep.
- 2
Load knowledge and approve answers
Price list, specification, floor plans and FAQ. You approve every answer before a buyer sees it.
- 3
Connect sources and calendars
Meta forms, landing pages, the WhatsApp number, the CRM and rep calendars. We set up the reminders together.
- 4
Pilot and improve
The agent works the project's leads, and the sales manager reviews conversations and summaries. We refine, then expand to more projects or add the voice agent.
What we'll need from you
- The project's price list, specification, floor plans and Q&A
- Access to your Meta Lead Ads forms and landing pages
- A WhatsApp number for the project, or we set one up together
- Access to the CRM and your reps' availability
- A contact in the sales office for the first few weeks
FAQ
Common questions — Real estate developers
WhatsApp is the base: the agent messages the lead, qualifies and rates them, and your reps call whoever is hot, summary in hand. You can add a voice agent as an add-on: it answers inbound calls, and calls only leads who gave recorded consent to be called and aren't on the Do Not Call registry.
Yes, from the price list you approved, for example "4 rooms from ...". A price question is recorded as an intent signal. The agent doesn't give discounts, doesn't negotiate and doesn't promise a move-in date beyond the contract. All of those go to a rep.
It isn't thrown away. The agent keeps following up with reminders the way you define, for example once the mortgage pre-approval arrives, or when a new sales phase opens. Reps don't spend time on it until it's ready.
No. Zapidly connects to your CRM, BMBY, Salesforce, monday or another, and writes the lead, the qualification result, the call summary and the visit into it. Reps keep working in the system they know. We check how to connect it together during the mapping phase.
Every lead is stored with the campaign and ad it came from. When a rep marks a visit or a contract in the CRM, the whole path is kept: campaign, qualification, visit, contract. That shows what brings buyers, not just forms.
The same agent keeps working with the buyer: construction updates from what you published, payment reminders per the payment schedule, and booking the handover meeting. It always points to paying through the financing bank's voucher book, never takes money and never sends account details.
It depends on the project: lead volume, number of projects, integrations, and whether you add the voice agent. We build a proposal after an intro call and mapping of the first project.
Free consultation
Let's build your agent
Tell us a bit about your business and we'll get back to you for a call. We'll come with a focused plan: what the agent will do, which systems it connects to, and how it moves your sales.
What you'll get
- A map of your lead and support flows
- A live demo of an agent in your industry
- A setup plan and tailored proposal — no commitment
Rather talk now?
Message our agent on WhatsAppPrefer to pick a time yourself?
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Your next lead is already typing.
Answer them in seconds — in your business's voice.